As each board in KanBo represents a certain area i.e. a project, a department or a process you will find yourself quickly involved in many cards representing different work items spread across several boards. Each KanBo board gives you the perfect representation of the state of progress regarding the context it represents. But what about the context of YOU? The KanBo MyBoard is the place where your work, meaning all cards where you are involved as responsible, co-worker or otherwise will appear. It looks like a regular board with the major difference that only you can manage the lists to have you organized the way that matches your work style. The cards in MyBoard come from other boards but are not duplicates, they are virtual avatars of cards that actually “live” in their origin boards. Moving cards across the MyBoard does not affect the position in the origin boards where the cards actually “live” – the MyBoard is the place where you visualize and prioritize your own work stream and you can add any card to it that you have access to – even if you are not directly involved as owner or member of the card.
Personal dates and reminders
You are special, so are your personal reminders
KanBo offers several ways to keep your team on track to hit deadlines. Using the Start Date, Due Date and the customizable Card Date, which can be used multiple times, you and your team can manage most of the day-to-day deadline aspects. But often there is a need for some “me-perspective” on deadlines that should not be visible to others, only to yourself. All that is perfectly covered by KanBo’s Personal Dates on Cards. You can add multiple Personal Dates and give them custom names so when you see a reminder you will recognize it. The Personal Dates are visible only to you when you open a card, and on all time-related views like calendar or the Board Timeline. The Personal Dates have also built-in default reminders that generate messages in your notifications even if you are not following a card – as you would expect, these notifications appear only in your notification stream, not others.
Switch between views on your workstream
What is due next week within my work stream? Which projects or departments generate most of the work for me? What is already late? How full is the current month? All these questions can be quickly answered by using the MyBoard Views functionality. Manage your time wisely with insights gained from different visualizations of your workstream.
MyBoard fill rules
Decide yourself how your MyBoard captures relevant work for you
Define your own rules which cards will be added automatically to your MyBoard. Why not add cards to your MyBoard automatically where you are being assigned as responsible? You can also define which list in your MyBoard will receive all automatically “caught” cards. You can also have cards automatically added where you are co-worker. Or maybe you are this type of person who prefers to add cards to your MyBoard manually – then turn off all rules and have the total control of what makes it to your MyBoard. Your MyBoard = Your Work Style.
Outlook/Google Calendar Integration
Overlay your work and your upcoming schedule on one timeline
Why keep your schedule in a separate silo, away from where your work and personal coordination happens? In all time based MyBoard views like the Calendar view, you will see your event items from your favourite calendar application next to your dates from your cards. The MyBoard also contains a timeline that overlays all dates on a timeline where you will also find the events from your calendar app. As you would expect the synchronisation occurs in real time.
You cannot take your post-its from your monitor with you
How many post-its are sticking to your monitor? How much information do you lose somewhere in your notes you create all over the place using paper or other notes apps? The KanBo MyBoard represents your personal centre of work and here you can also add Private Cards having all your notes, to-dos, documents, private tasks – all of this can be perfectly organized, categorized and is always in sync over all your devices. The Private Cards including their content are for your eyes only and exist only in your MyBoard. But what if something you thought of would be only for you suddenly needs to be shared with others? What if you were preparing a new idea and until ait reaches a certain maturity stage you did not want to share it with your team? With just one click you can add the card from your MyBoard to any other board you have access to as an external Card or even move it completely between your MyBoard and the destination Board. If you are a person of many genius-flashes then Private Cards is the place where you catch and nurture them until you share them with others.
Get started with KanBo today for streamlined work that will drive your business forward