The MyBoard is an area in KanBo where employees can organize their work in a way it fits best their understanding of the current priorities. In order to keep initiatives on track leaders need to see what is currently on employees’ plates, how busy team members are across projects, what is blocking them and what is going to be the next piece of work to be performed. Each employee can share her/his MyBoard with others to ensure better visibility of work and improve coordination within teams.
Before you assign someone to a card representing some work to be done you can proactively check with one click how busy the person is right now and what are the persons next deadlines to ensure not to add another deadline that cannot be met anyway. The sharing of MyBoards can be enabled for all KanBo users in the entire organization by default, by some rules (i.e. based on Active Directory Manager Property) or by the employee her/himself.
Sharing of Board Collections
Align common understanding
Utilizing Board Collections in KanBo, you can easily organize Boards into Board Groups and establish a consistent structure of information that will help you to navigate and keep an eye on what matters most to you. The ability to share Board Collections in KanBo makes them extremely handy to create certain views on the organization and share it with other employees so everyone has access to the same structure of information. You can put together the relevant Boards for a department and share it with the employees of that department to make sure you and they work on the same information. When there are changes i.e. new Boards get created, you can easily add these new Boards or even change the structure of the Board Collection. All your changes will be distributed in real time to all people that have access to it. You can even make Board Collection public so your entire organization can use the same structure of Boards for a certain purpose, i.e. you can organize a Knowledge Base for your organization using KanBo Boards and then organize them in a Board Collection that is set to public so everyone has the same access to knowledge in your organization.
Hierarchies of work
Compose a bigger picture of strategic objectives
KanBo has a generic system of hierarchy levels that can be applied to represent any structure i.e. a strategy broken down in initiatives, projects, work packages and tasks.
At the highest level there are the Board Collections. They consist of Board Groups, which contain Boards. Each Board can be contained by many Board Groups and consequently by many Board Collections. Going further you will find Board Lists inside of Boards. On Board Lists are cards. Inside of cards there are Sub-Cards that can exist in the same Board or also in other Boards. As you would expect a Sub-Card can have another set of Sub-Cards and so on.
You can build your own “Flight Levels” (hierarchies) according to your business needs and restructure them when reality changes. The higher you “fly”, you have more of an overview with fewer details. The lower you “fly”, you can see more details but no longer the entire landscape. On each level KanBo uses different aggregation mechanisms to consolidate and display information in the most intuitive way to you.
Get started with KanBo today for streamlined work that will drive your business forward