In an agile environments, “work” becomes an activity rather than a place. It gives people the ability to work wherever they happen to be and whenever it suits them to do so – agility is a culture, not a process.
The cards in KanBo represent many real-world entities like Buildings, Tasks, Contracts, Issues, etc. With cards you create a work context around these entities. With work comes responsibility. Even when several people are involved in work on a card there is always only one person in charge at a time. In KanBo people can be assigned as responsible or co-worker to a card. With time the responsibilities change but it is always clear who to ask first. Another important aspect of clear responsibilities is the visibility how much work is on anybody’s plate.
Invite others to participate
Forget hierarchical or geographical boundaries
Agility is best achieved when employees are empowered at all levels to collaborate cross-functionally. KanBo ensures that there is open and continuous communication across functions or departments to spark more opportunities for innovation and knowledge-sharing by providing the possibility to invite anyone into a Board or a Card. It can be someone from your organisation or someone external. The KanBo people search allows you to find the people with the skills you are looking for to solve your problem and invite them right into the context of the challenge you are trying to master. Normally only few people or the IT department can create new Boards but for some organizations the “open book” setting of KanBo might be suitable. Once set, it allows everyone with access to KanBo to create new Boards and easily invite others to collaborate.
Discover similar contexts
Don’t duplicate boards during creation
Departments in global companies are wasting time and resources because work is being repeated and expertise is not being shared. What is the point of learning how to do something well in one part of an organisation if another part of the business has to learn the same thing later on? KanBo solves this problem of duplication of effort at its root by providing a mechanism to discover similar areas (KanBo Boards) where based on the Board description, cards and content analysis most likely analogous work was or is being done. The employee can discover quickly that someone else within the organization is also tackling the same problem. Instead starting from scratch employees can join forces and profit from shared expertise and resources.
Get started with KanBo today for streamlined work that will drive your business forward